The University of New Brunswick (UNB) has issued some important Travel Policy revisions that apply to the Canadian Fisheries Research Network (CFRN) and our members (given that the CFRN is housed on the UNB campus).  All revisions are effective October 1, 2013.  In particular, we draw your attention to the following revisions:

1. The kilometric reimbursement rate has been increased from $0.37 per km to $0.41 per km.

2. Meals for Canadian travel are now broken down by Atlantic, Ontario/West and Northern with higher rates outside of Atlantic Canada (see rate table below):

Daily Per-Meal Allowance

 

Breakfast 

Lunch

Dinner

Total

Atlantic Canada

$9.50 CDN

$11.50 CDN

$24.00 CDN

$45.00 CDN

Quebec, Ontario & Western Canada

$11.00 CDN

$13.00 CDN

$26.00 CDN

$50.00 CDN

Northwest Territories, Yukon and Nunavut

$13.00 CDN

$19.00 CDN

$46.00 CDN

$78.00 CDN

United States (except for Alaska)

$11.00 US

$12.00 US

$25.00 US

$48.00 US

Alaska

$13.00 CDN

$19.00 CDN

$46.00 CDN

$78.00 CDN

 

Other significant Travel Policy revisions (section numbers refer to sections in the UNB Travel Policy document): 

·Section 9.2.6:  The e-mail notification of the electronic boarding pass is acceptable documentation for claiming the air ticket. 

·Section 9.2.8:  Clarification and documentation required explaining the reason for incurring charges related to flight changes. 

·Section 16.6:  Clarification that documentation for expenses must include original receipts. Individuals cannot keep the original receipts for any purpose (including warranty). 

·Section 24.2: Travelers must each submit their own travel expense claims; individuals cannot claim per diem meals and expenses on behalf of others. This is to assist in the disclosure of senior administration’s expenses. 

 

Files:    

UNB Travel Policy

1-page summary of the Travel Policy revisions

Revised Travel Expense Claim Form

 

Please use the revised Travel Expense Claim Form for all expense claims to the CFRN going forward.

Should you have any questions, please feel free to contact Susan Thompson (susant@unb.ca) or Morgan MacPherson (morgan.macpherson@unb.ca) in the CFRN Office.